Constitution & By-Laws
Columbia-Savin Hill Civic Association
Constitution and By-Laws
We, the concerned residents and friends of the area encompassing the Columbia-Savin
Hill Civic Association (C.S.H.C.A.), realizing the worthwhile results of
well-organized planning and discussions pertinent to maintaining a viable neighborhood,
hereby join together to assist each other and actively participate to use whatever
means and resources are available to make our section of Dorchester a better place to
live and raise our families.
Name / Location / Boundaries
Section 1: The name of this organization shall be the Columbia-Savin Hill Civic
Association, hereinafter referred to as CSHCA.
Section 2: The principal office and business address of CSHCA shall be the address
of its President.
Section 3: The CSHCA shall include in its concerns and programs the area bounded by
Freeport Street, Morrissey Boulevard to Kosciuscko Circle, along the Southeast
Expressway to Rawson Street, then via the Southeast Expressway to the Midland Branch
of the New York-New Haven Railroad to Dudley Street, Stoughton Street, Pleasant
Street, Hancock Street thence to Dorchester Avenue, connecting again with Freeport
Street. View color area map
View B&W area map
The purpose of this organization shall be to work toward the establishment of the
finest neighborhood possible. In order to accomplish this objective, we shall:
a. provide an effective voice and efficient vehicle for united community action
for all people of the community;
b. encourage people now residing here to remain and welcome new residents to stay; and
c. refrain from endorsement of any political party or any candidate for elective office.
Membership / Dues / Assessments
Section 1: The fiscal year is the calendar year, January 1st to December 31st.
Section 2: Membership in the organization is open to any person interested in
the goals and aims of the CSHCA; all residents of the area are de facto members.
Voting privileges shall be restricted to 18 year old residents, who live within
the boundaries of the CSHCA as defined in Article 1, Section 3, whose dues will
have been paid at least 30 days prior to the meeting at which they are voting.
Section 3: Dues of five ($5.00) dollars per person shall be paid concurrent
with the fiscal year. The payment of dues shall entitle a member to one
vote and one monthly newsletter. Failure to pay dues shall result in the
suspension of the right to hold office. All residents of the CSHCA area
as defined in Article 1, Section 3, have the right to entertain motions
and open discussions from the floor subject to the approval of the Chair.
Section 4: No member holding elective public office is eligible to hold office
in CSHCA. Any officer who becomes a candidate for public office must resign the
Section 1: The CSHCA shall be governed by a President, Vice President, Recording
Secretary, Corresponding Secretary, and Treasurer who shall be elected at the
Annual Meeting for a term of one year.
Section 2: The President shall be the presiding officer of the organization. No
President shall serve for more than three times consecutively.
Section 3: The Vice President shall act in the absence of the President and shall
assist the President in carrying out the duties of that office.
Section 4: The Recording Secretary shall keep the MINUTES and records of the
meetings and maintain the Corporate Seal and shall serve as Clerk of the Corporation.
Section 5: The Corresponding Secretary shall execute all correspondence of the
Section 6: The Treasurer shall be responsible for receiving and disbursing the funds
of the association as directed by the membership and shall keep an accurate record
of the association?s financial transactions; shall deposit the association?s funds
in such bank accounts as the membership shall direct; and shall make written monthly
reports to be part of the official meeting minutes. All records pertaining to
membership shall be maintained by the Treasurer.
Section 1: There shall be an Executive Board consisting of the five officers of
the association, the chairs of all committees, and five (5) members to be voted
at large by the association. If a member of the Executive Board misses 3
consecutive meetings, the President shall appoint a replacement. The Executive
Board is coterminous with the President. Meetings of the Executive Board are
open to all members.
Section 2: The Executive Board shall meet on the second Monday of every month,
except under extenuating circumstances as deemed by the President, except that
the September meeting will be held on the third Monday.
Section 3: The Executive Board shall be responsible for the publishing of the
CSHCA Newsletter, The Neighbors.
Section 1: The President shall establish, subject to the approval of the
membership, during the current term, all committees and shall be an ex
officio member of all committees. All committees are coterminous with the
Section 2: All committees shall be open to all members with voting rights.
The President shall appoint a pro term Chair for all committees until the
committee members meet and elect their own Chair.
Section 3: The Committees shall meet within one month of establishment to
elect a permanent Chair. The Committee shall keep a written record of the
occurrence of all meetings. The Chair shall report back to the President
at the next regular meeting of the Association. The Chair will be a voting
member. Minority reports may be submitted to the President. Any committee
may be asked to submit a written report for the records.
Nominations / Elections
Section 1: At the March meeting of the membership, the President will name an
Elections Committee. Any member wishing to be a candidate for Office should
submit his or her name to the Elections Committee; at the April meeting of the
members, the Elections Committee will submit a list of nominees to the membership
for the offices of President, Vice President, Recording Secretary, Corresponding
Secretary, and Treasurer. Other nominations may be made from the floor at this
meeting. No member of the Elections Committee shall be eligible for office as
Section 2: All elections shall be by written ballot at the Annual Meeting.
Section 3: The regular monthly meeting of the members held in May of each year
shall be the Annual Meeting.
Section 4: The Executive Board shall be nominated and elected in May.
Meetings / Notices / Quorums
Section 1: Regular meetings of the association shall be held on the first
Monday of each month. There will be no regular meetings in July and August.
The Executive Board meeting will continue in the summer. The meeting in
September shall be held on the second Monday.
Regular meetings shall be convened promptly at 7:00 p.m. and shall adjourn
no later than 9:30 p.m. unless otherwise decided by the membership.
Section 2: Special meetings may be called by the President or upon written
request signed by no fewer than ten (10) dues paying members, as defined in
Article III, Section 2. Upon such written request, the President shall call
the special meeting at the time and place specified in such request or petition.
Section 3: Not less than five (5) days written notice of any special meeting
shall be given to the membership; such notice must state the purpose, date,
time, and place of such meeting.
Section 4: A quorum for the transaction of business at any membership meeting
shall consist of not less than fifteen (15) voting members, two (2) of whom
shall be officers.
Section 5: Any cancellation of a meeting, due to an emergency nature, shall be
made at the discretion of the President. Any scheduled agenda item will be taken
up at the next meeting.
No officer or member of this organization shall have the authority to make
any contract or to use the name of the association in any way or to commit
the association to any course of action without the expressed prior
authorization of the membership. Records and the membership list or file may
not be used for any non-association purpose or promotion.
Section 1: All meetings of the association shall be conducted in accordance
with Roberts' Rules of Order.
Section 2: Meeting agendas
- Call to order
- Reading of the minutes
- Treasurer?s report
- Committee reports
- Agenda Items/Guest Speakers
- Old Business
- New Business: New agenda items must be first mentioned at the current meeting and will be discussed at the next meeting.
Amendments to By-Laws
All amendments to the By-Laws must first be submitted in writing and read to
the members at a regular monthly meeting.
Members shall be notified of pending By-Laws changes prior to the meeting at
which such changes will be discussed. Voting on the amendment(s) to the By-Laws
shall occur no sooner than one (1) month and no more than three (3) months after
the submission of the change(s). The By-Laws may be amended by a two-thirds vote
of the paid-up members present and voting at a meeting of the members duly called
in accordance with the By-Laws.