Community Benefits Committee, Actions Needing Clarity in By-Laws, 1/18/24

                        CSHCA                    COMMUNITY  BENEFITS  COMMITTEE               JANUARY 18,  2024

                   Actions needing clarity, structure, responsibility and By Law Amendments/Additions

1. Who can initiate a spending request?     

       -any committee can submit proposed budget requests to the Executive Board  two months before a new year

       -during a year, the Ex Board can change any particular budget amount or approve  emergency/special spending but must get membership approval 

• Who is first responder/reviewer of all spending requests?              

       -individual committees

       -Executive Board  (E Bd can develop own spending projects)

• Who “packages” or submits to membership for discussion/vote?

       -Ex Board develops the annual budget; approving, modifying or denying committee requests

• Who is responsible for ongoing budget/spending status?         

       -Treasurer

       -monthly report to membership

• Who presents budget/spending reports to membership/Ex bd?    

        -Treasurer

• Who determines disbursement schedule for approved items?        

         -committee chairs

• Who actually signs our checks authorized by an approved budget?    

         -any two of the President, Vice President or Treasurer

• Who selects/works with bank for deposits?                                                                                     

          -Treasurer

•  Are there spending guidelines for different size expenditures that are not in an approved budget?

              -$100 or under, one signature required (President/VP/Treasurer)

              -between $101 and $1,000, any two of the President/VP/Treasurer can write checks      without notifying membership of specific amounts   (membership approval not required)

              -$1,001 and above, the membership must approve; special summer membership meeting required; two signatures required (P/VP/T)

              -in all instances, total annual budget cannot be exceeded without special membership approval

1.  Should we have a multi year budget?

               -detailed budget for current year and total budgeted dollars for succeeding two years

        11.  Should we set new thresholds (ie years of service on Ex Bd) for Pres, VP, Treasurer?

                              -before anyone can be elected President, Vice President or Treasurer, they must serve         one year on the Ex Board

1. Who can actually hire a consultant?

          -only the Ex Board  (assuming the dollars are included in the annual budget)

1. Should we hire consultants or employees?

          -consultants  (requires a Form 1099)

          -hiring employers requires different level of reporting  (W-4)

          -needs more discussion

              15.  Do we need to upgrade the CSHCA Mission Statement and By-laws?

                                -yes