Events Committee Meeting minutes, 7/29/25

Chairs: Alix Giannetti, Michelle Miller
Minutes: Doreen Miller

History Tour (7/12) Review

• It was a success with about 55 people in attendance.
• Pantry Pizza donated lunch.
• We need to look into a more powerful portable amp system for outdoors.
• We agreed to make a $200 donation to the Dorchester Historical Society.
  • Michelle will get the mailing address.
  • Des can write out and send the check.

Pleasant Street Block Party

• We need to have a $500 check sent to One of One Hundred non—profit for this event.
• It is listed as Pleasant Community Day
• Alix will send Michelle and Des an email listing checks that need to go out.

Music in the Park, 9/21

• We can discuss this at our August meeting and confer with Heidi on musicians.
• It is generally an acoustic event.
• Alix will reach out to Elizabeth and Juliana from the Beautification Committee to see if they want to coordinate their fall bulb sale with this event.

CSHCA Community Picnic, August 23

• Rain Location
  • Southline
    • Says we would need to pay $786 for use of the space and give them 2-3 days prior notice of whether we need the space – the day of the event is too late.
    • They will still provide the electricity for the amps and allow parking of the food truck on their property.
  • Other options include:
    • Cristo Rey – Alix will reach out to Rosemary Powers for use of their space as a back-up in case of rain. Bill, Don, and Doreen have connections with Rosemary.
    • First Parish Church
      • This would need to be arranged beforehand and depends on their own schedule of activities.
      • There would be a fee/donation of $400 for the space.
• Porta-Potty
  • Heidi is looking into rates from various vendors.
  • Alix was unable to determine whom Southline used in the past.
  • Heidi should just price them out, pick one, and go with it.
  • We are asking Senator Nick Collins if he can donate the cost for this.
• Musicians
  • Open Mic/Playlist
  • Singer Songwriter Almira
  • Sand Machine
  • We agreed to pay Almira $200 and Sand Machine $400.

• Activities
  • Face Painter Carmen – $200 from 1-3 PM
  • Lawn Games
  • DIY relay races
  • Alix will ask Erin and Kenny from Connected through Strength if they would be interested in running a type of obstacle course activity.
• Other
  • Insurance has been paid and uploaded to the DCR site. Alix is waiting to hear back
  • Alix will be sending out via Constant Contact the letter requesting donations for this event.
  • Bill Walczak has a verbal confirmation from his connection at Eversource that they would sponsor the event with a $2,500 donation.
  • Doreen will ask Coleen’s for a balloon donation one week prior.
  • Raffles
    • James Hobin said he would donate a print for the raffle.
    • Businesses that donated in the past include:
      • Honeycomb
      • The Daily
      • Pooped Pooch
    • New businesses we can approach include:
      • Yeanies
      • Bare Skin and Beauty
      • Other new establishments
• Food Menu
  • Veggie Wraps
  • BBQ Beef Wrap
  • Chicken Wrap
  • Drinks: Lemonade, Alaskan Iced Coffee, Iced Tea, Apple Cider Cold

Event Spreadsheet

• Alix shared the link to the Google event spreadsheet.
• We should add information for each event, including costs.

Cost Tally for the Picnic: $3,015

• Food:               $1,600
• Face painter:         250
• Bands                    600
• Insurance              240
• Permit                       45
• DCR staff              ~280

Incoming money:

• $2,500 from Eversource
• Raffle money
• Possible other donations and sponsorships via the email request.

Final Business

• Alix will finalize the flyer and emails to be sent out by next week.
• Michelle will reach out to Des on the login information for Constant Contact.