Events Committee Meeting Minutes, 10/24/23 - Columbia-Savin Hill Civic Association

Chairs: Alix Giannetti, Michelle Miller
Minutes: Doreen Miller
Also in attendance: Heidi Moesinger, Maeve Waldron-Lynch

Business Cards

To the prototype
- We added a QR code on the back to our Instagram account.
- We changed “About” to “Web.”
- Added “Follow Us: @events_columbiasavinhillcivic”
Heidi can order directly from Canva. It costs about $22 for 100 cards. We need to determine how many cards to order.
Before Heidi creates an order, Alix will connect with IT Manager Taufiq about how to log into and access the email account.

Christmas Caroling

Alix will get in touch with Ross Cochran, city liaison, about coordinating with the city’s plans for the Christmas Tree Lighting at Ryan Playground.
Last year it was the Saturday after Thanksgiving, which is a bit early and when many people are away.
We decided we can still support the tree lighting as we did last year with goodie bags, etc. but will still have our own separate caroling event closer to Christmas.
- We would like to plan a stationary caroling event in front of Christo Rey High School with permission from President Rosemary Powers.
  - Date and Time: Tuesday, 12/12, 5:30-7 PM
  - Rain date: Wednesday, 12/13, 5:30- 7 PM
- The song books will need to be updated and edited. After thought, is it possible to put the song book online with a QR code for people to access?

CSHCA Happy Hour at Boston Bowl (Alix)

We will propose this event at the next E-Board and General membership meetings.
Alix will speak with Boston Bowl about hosting this at a discounted rate.
Paid members as well as police affiliates and reps will be invited to join the event. People will need to RSVP so we can get numbers to reserve bowling lanes.
CSHCA will be asked to finance this.
We think a date in January would be a good way to start off the new year with an indoor social event.

Halloween Kids’ Parade

Saturday, October 28, 3:45 PM, kids and parents will meet at McConnell Park and walk down to Savin Hill Park.
Michelle can get the T-shirts, CSHCA banner, and table to Maeve before Saturday.
Heidi has snacks, candy, and informational flyers to put out.
We will set up the table near the B-Ball courts at 3:45 PM. Heidi will confirm with the mothers’ group that we are setting up a table.
Alix will get us the QR code print out for people who want to pay for T-shirts via Venmo.
Heidi, Maeve, Doreen, and possibly Alix can man the table.

CSHCA T-Shirts

Heidi can create an order form on the website, but it does not generate an excel spreadsheet.
Customers will pay for their T-shirts upon receipt.
Information from the order forms should go to the events email account, but Alix needs to work with Taufiq on how to access the email account.
We need to order more XL sizes, and more blue T’s, the more popular color.
There are about 40 T’s left.
Heidi should pick any photo from the T-modeling shoot to put up on the website along with the order form.
We have raised $390 so far.

Action Items

Alix will
- Email Taufiq on how to access the Events email account.
- Connect with Ross Cochran on the City Tree Lighting plans.
- Get an estimate for bowling lane rentals for the January event.
- Get a Venmo QR code to use for the T-shirt sales at the Halloween event.
Heidi will
- Confirm with the Mothers’ group that we are setting up a table this Saturday.
- Create an online order form and post an appropriate picture of the T-shirts (once the events email is working and accessible).
- Bring snacks, candy, and informational flyers for the table at the Halloween event.
- Order the business cards once the events email is working and accessible.
Michelle will get the table, CSHCA banner, and T-shirts to Maeve before Saturday.
Doreen will help set up and man the table at the Halloween event.
Maeve will set up and man the table at the Halloween event.

Next CSHCA Meetings